Child Care

Child Care

School Age Child Care Billing & Attendance

Affinety Solutions advanced billing and attendance feature is ideal for managing child care program for school aged children as well as infants, toddlers, and preschoolers. Other programs where fees are due based on a student's attendance in a program (private music lessons, tutoring, etc) will also find the billing and attendance software easy to use.

We Have Solutions for Your Challenges
Key Features
  • Participant Family members
  • Medical / Allergies for each child
  • Emergency Contacts
  • Bill before or after attendance period
  • Daily or Hourly Rates
  • Charges generated weekly, biweekly, monthly
  • Non-School Day/Holiday Rates
  • Allow Drop-in attendance
  • Batch payment
  • Batch attendance entry/edit
  • Parent portal for bill pay, schedule adjustments, receipts, tax statements
  • Invoice generation
  • Flex account statements
  • Custom registration forms
  • Rosters, sign in/out sheets
Benefits for Administrators
  • Variety of billing options and ability to support drop-ins
  • Tracks attendance for billing purposes
  • Control what parents have access to when updating future attendance schedules
  • Receive and process payments in a batch mode vs one payment at a time
  • Attendance rosters (mobile version coming soon)
  • Invoice generation process
  • Ability to charge for childcare hourly, per session or drop-in
  • Emergency card data - mobile version available for field trips
Benefits for Parents
  • Parent portal for paying outstanding bills or future charges
  • Real-time enrollment, confirmation and payment
  • Schedule adjustments, and child's attendance records (optional)
  • Ability to review outstanding balances and print receipts
  • Review and print tax reimbursement documents - Flex account statements
  • Viewable schedules

“Affinety has definitely made our registration processing and childcare billing much easier to use. Our customers really do enjoy the option to be able to do for themselves for registrations and payments on childcare and preschool accounts.

Sandy, Child Care Accounts Coordinator